Smith & Williamson - Privacy statement

This page contains the information gathering and use policies adopted by Smith & Williamson in connection with this web site ("the Site"). These policies are subject to periodic review and any changes will be included within this section of the site. References to Smith & Williamson shall include Smith & Williamson Holdings Limited and bodies corporate and partnerships controlled by it (directly or indirectly).

Collection of information
IP addresses of visitors are logged for administration purposes. The IP address indicates the location of your computer on the Internet. This information may be aggregated to provide statistical information about the users of our Site. No individual user will be identifiable from such information, which is used to ensure the Site reflects the needs of users. IP addresses are not used to track your session and are not linked to anything personally identifiable. Smith & Williamson does not require registration for access to the Site in general but you may be asked to register if you enter certain areas.

It will normally be clear when personal information is being collected.

Personal information (which includes personal data as defined in the Data Protection Act 1998) is generally collected either so we can deliver requested materials or information, if you book to attend an event, if you submit an online form and/or if you apply to work for Smith & Williamson.  We may also from time to time while you are accessing the Site request you to complete a survey form which may relate either to your use of the Site and/or information posted on the Site.

The information required is necessary to enable Smith & Williamson to deal with your enquiry, but additional information may be requested to help us to provide the most appropriate response. If such additional information is requested, it is highlighted and its provision is voluntary.

Sensitive data (as defined in the Data Protection Act 1998) is not sought through the Site except where legally required as part of the recruitment process. Sensitive information includes data relating to: race or ethnic origin; political opinions; religious or other similar beliefs; trade union membership; physical or mental health; sexual life or criminal record. Where you do provide sensitive information this will be accepted as explicit consent to Smith & Williamson to use that information in connection with the purpose for which it has been provided.

Cookies
Smith & Williamson and, on its behalf, Google Analytics use cookies to monitor user activity on the Site and to gather data which helps us to understand how our users interact with the Site.  Cookies do not contain any personal information about users.  If you would prefer us not to use cookies, please turn cookies off through your browser settings. If you accept our cookies, please note that they will remain in your computer for five years unless you delete them. Please be aware that turning off cookies may limit your use of the Site.

Use of information and Opt-Out
Information is used only for the specific purpose for which it was provided except where you explicitly select to receive other information from Smith & Williamson. When requesting material or asking someone to contact you, you will have the option to request other information that may be of interest.

You can opt out of receiving information from Smith & Williamson or request that your personal details are deleted from our systems at any time by e-mailing info@smith.williamson.co.uk.

Provision of information to third parties
Information is normally only provided to a third party if it is required to deal with your enquiry, but there may be other circumstances where Smith & Williamson is required to provide information as a result of legal or regulatory process.

Smith & Williamson does not undertake marketing activities for third parties, nor does it provide information to third parties for their own marketing purposes.

Links
The Site contains links to other websites.  Smith & Williamson is not responsible for the privacy policies of third party web sites to which links are provided. You should check the privacy policies on these sites before providing any personal information.  This privacy statement relates only to information contained on, or gathered via, the Site.

Retention of information

Information is kept for as long as is necessary to fulfil your request or deal with your job application.

Where you have consented to additional information being provided by Smith & Williamson, your details will be retained for a reasonable period of time.

Security of information

The data controller collecting the information described in this statement is Smith & Williamson Holdings Limited. Unless you instruct us otherwise, information you provide will be used by Smith & Williamson and persons, bodies corporate or partnerships controlled (directly or indirectly) by Smith & Williamson Holdings Limited.

Generally accepted standards of technology and operational security have been implemented to protect personal information from loss, misuse, alteration or destruction. All personnel of Smith & Williamson are required to keep personal information confidential and only authorised persons have access to such information.

Changes to Privacy statement
Any changes to our privacy statement will be posted on this page of the Site.  We would encourage users to check the privacy statement each time they use the Site.  If at any time we decide to use personal information gathered via the Site in a different manner to the uses set out above, we will contact users by email and request their consent to the additional usage (which users may refuse to give at their discretion).

If you have any questions about this privacy statement please click here to email us.